Contracts & Billing Administrator
Company: TriMark
Location: Cleveland
Posted on: April 5, 2026
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Job Description:
Why you’ll love it here! Benefits include Medical, Dental,
Vision, Tuition Reimbursement, Pet, and Legal Insurance 401k
Community Service Day Spotlight Awards National Sales Excellence
Awards CFSP Prep Certification Program POSITION SUMMARY: The
Contracts & Billing Administrator reports to the Manager, Contracts
& Billing Located in Cleveland, OH Full-Time Hybrid The Contracts &
Billing Administrator will play a key role in supporting the
efficient execution of contracts and billing processes. This team
of individuals provides support to Sales, Project Management and
Project Coordinators on every aspect of the project. Most
importantly, they work closely with the Accounting team to ensure
accuracy in the recording of costs, budgets, percentage of
completions, and other areas. While other teams focus on the
customer, equipment and installation, the administrator has a focus
on the accounting side of the project and requires close
collaboration with the accounting team. This position requires
knowledge of AIA contracts, experience in finance or accounting,
and general knowledge of construction projects. Experience with
Auto Quotes and JDE is a significant plus for this role. The ideal
candidate should possess a strong foundation in contracts and
billing procedures, demonstrate excellent organizational skills,
attention to detail, and contribute to the overall success of
Job/Contract Sales. ESSENTIAL FUNCTIONS & RESPONSIBILITIES:
Contract Administration: • Manage and organize contract documents,
delivery dates, ensuring accuracy and completeness. • Review and
submit COI’s, Bonds, Prevailing wage, OCIP, and Payroll Reporting
as required. • Review contract terms and conditions, identifying
key details and requirements. Billing Process Execution: • Execute
billing processes, including data entry, invoice creation, and
documentation. • Ensure invoices are prepared in compliance with
contractual terms and client requirements. • Manage AIA billings
and stored materials requirements as necessary • 3rd party portal
billing Data Management and Analysis: • Maintain and analyze
contract and billing data using JDE and other relevant systems. •
Perform data verification, reconciliation, and generate reports as
needed. Communication and Coordination: • Communicate effectively
with internal teams and external stakeholders regarding contract
and billing matters. • Collaborate with cross-functional teams to
address inquiries and resolve issues. Process Improvement: •
Identify opportunities for process improvements within the
Contracts & Billing department. • Participate in initiatives to
enhance overall efficiency and effectiveness. COMPETENCIES: •
Strong organizational and time management skills. • Excellent
written and verbal communication skills. • Detail-oriented with a
commitment to accuracy. • Ability to work collaboratively in a team
environment. • Analytical mindset with the ability to interpret and
analyze contract and billing data. • Ability to adapt to new
processes and technologies. • Strong problem-solving skills and a
proactive approach to addressing challenges. QUALIFICATIONS &
EXPERIENCE: • 3-4 years of relevant experience in Contracts &
Billing administration, or equivalent Military or practical
experience. • 1-2 years or more experience with Finance and
Accounting teams • Experience with Vendor Management Systems (VMS)
and Navision is preferred. • Proficient in Microsoft Office
applications. • Prior experience in food service equipment and
supplies or the construction industry desired. • Ability to
successfully pass a background check post offer acceptance.
Keywords: TriMark, Warren , Contracts & Billing Administrator, Accounting, Auditing , Cleveland, Michigan
