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Office Coordinator/Administrative Assistant - Child Care

Company: YMCA of the Blue Water Area
Location: Port Huron
Posted on: November 19, 2021

Job Description:

OUR CULTURE: Our mission and core values are brought to life by our culture. In the Y, we strive to live our cause of strengthening communities with purpose and intentionality every day.

  • We are welcoming: we are open to all. We are a place where you can belong and become. This is demonstrated by: o Body language o Greet by name o Make introductions to others
  • We are genuine: we value you and embrace your individuality. This is demonstrated by: o Active listening and storytelling o Follow-up and follow-through o Problem-solving
  • We are hopeful: we believe in you and your potential to become a catalyst in the world. This is demonstrated by: o Fun o Inspiration o Encouragement
  • We are nurturing: we support you in your journey to develop your full potential. This is demonstrated by: o Supportive o Affirm/recognize o Mentor/coach
  • We are determined: above all else, we are on a relentless quest to make our community stronger beginning with you. This is demonstrated by: o Goal-oriented o Can do o ConsistencyESSENTIAL FUNCTIONS:
    • Assist as daily "point of contact" for the child care office, including taking calls, answering questions and scheduling appointments as needed.
    • Processes registrations and payments as necessary. Monitors accounts and invoices as necessary.
    • Coordinates arrangements for meetings as assigned.
      • Generates correspondence, bulletin boards, participant and promotional materials for assigned areas following YMCA graphics standards.
        • Assists with purchasing and ordering, including invoice reconciliation and processing.
        • Provides support as needed (events, classroom, program) for assigned area.
        • Responds to all staff, member and community inquiries and complaints in timely manner.YMCA COMPETENCIES (Team Leader):
          • Engaging Community: Builds bridges with others in the community to ensure the Y's work is community-focused and welcoming of all, providing community benefit
          • Collaboration: Creates sustainable relationships within the Y and with other organizations in service to the community Communication & Influence Listens and expresses self effectively and in a way that engages, inspires, and builds commitment to the Y's cause
          • Communication & Influence: Listens and expresses self effectively and in a way that engages, inspires, and builds commitment to the Y's cause
          • C_ ritical Thinking & Decision Making: _Makes informed decisions based on logic, data, and sound judgment
          • Functional Expertise: Executes superior technical skills for the role
          • Emotional Maturity: Demonstrates ability to understand and manage emotions effectively in all situationsQUALIFICATIONS:
            • 1-3 years of business experience or the equivalent.
            • Excellent personal computer skills and experience with standard business software.
            • Excellent interpersonal and problem solving skills.
            • Previous customer service, sales or related experience.
            • Ability to read and interpret instructions, procedures, manuals, and other documents.
            • Ability to relate effectively to diverse groups of people from all social and economic segments of the community
            • Typical requirements within 30 days of hire include: completion of: Child Abuse Prevention; CPR; First Aid; AED; Bloodborne Pathogens.While working at the Y, you can enjoy the following:
              • FREE YMCA Membership
              • Discounted YMCA Household Membership
              • Training and advancement
                • Engaging Work EnvironmentJob Type: Part-timeBenefits:
                  • Employee assistance program
                  • Employee discount
                  • Flexible scheduleSchedule:
                    • Monday to FridayWork Location: One location

Keywords: YMCA of the Blue Water Area, Warren , Office Coordinator/Administrative Assistant - Child Care, Administration, Clerical , Port Huron, Michigan

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